AI receptionists for hair transplant clinics
Never miss a patient again.
Your clinic's own AI receptionist answers the calls your team can't, day and night, and emails you every caller within minutes. You keep your number. We set it all up.
- Free setup
- First 30 days free
- No card needed
Incoming call, Saturday 7:42pm
Clinic closed. Sophie answers.
Hello, thanks for calling Larkfield Hair Clinic, this is Sophie. How can I help?
Hi, how much is FUE, and can someone call me back?
New patient enquiry: James Carter (FUE)
Everyline, to reception@yourclinic.co.uk
- Callback number
- 07700 900123
- Best time
- Weekday evenings after 6pm
Listen to the callFull transcript
Speak to Sophie, our demo receptionist.
Sophie is the receptionist at Larkfield Hair Clinic, our pretend clinic. Ask about prices, try to move an appointment, ask if she's a robot. At the end she'll offer to email you exactly what the clinic would receive.
Hear a real call
A caller asks Sophie about FUE prices, finance and whether it hurts, then asks for a callback. Recorded on our demo line, unedited apart from the end.
1 min 39 sec
The email the clinic got a minute later, word for word:
New patient enquiry: James Carter (FUE)
Everyline, to reception@yourclinic.co.uk
Someone called Larkfield Hair Clinic and your AI receptionist took the details:
- Name
- James Carter
- Callback number
- 07700900123
- Interested in
- FUE
- Message
- James Carter is interested in FUE and asked about pricing, 0% finance, and discomfort during treatment. Please call him tomorrow between midday and 3pm on 07700900123.
- Best time to call back
- Tomorrow between midday and 3pm
- Call received
- Tue 13 Oct, 20:09 (2 min)
Summary
James Carter enquired about FUE hair transplant pricing, finance options, and whether treatment is painful. He requested a callback tomorrow between midday and 3pm on his alternate mobile number.
Listen to the callFull transcript
More example calls
- Sophie: Hello, thanks for calling Larkfield Hair Clinic, this is Sophie. How can I help?
- Caller: I've got a consultation on Thursday at 3 but I can't make it now.
- Sophie: No problem at all. What would suit you instead?
- Caller: Any morning next week, ideally Monday.
- Sophie: Lovely. I can't change the diary myself, so I'll pass this straight to the team and they'll call you to confirm. Can I take your name?
- Caller: Priya Shah.
A minute later, in the clinic's inbox:
Appointment change request: Priya Shah
Everyline, to reception@yourclinic.co.uk
- Name
- Priya Shah
- Callback number
- 07700 900456
- Message
- Has a consultation Thursday 3pm, can't make it. Wants a morning next week, ideally Monday.
- Best time to call back
- Tomorrow morning
Listen to the callFull transcript
Whatever they're calling about.
People don't only ring about new treatments. Your receptionist handles the whole range, and when it's not sure, it takes a proper message instead of guessing.
- New enquiries
- Answers questions about treatments, price ranges, finance and the consultation, using only what you've told us. Takes their details and when to call.
- Appointment changes
- Takes which appointment they have and what they'd like instead. Your team confirms it, so nothing in your diary moves without you.
- Worried patients
- Never gives medical advice. Reassures them, takes their details and marks the email urgent so your clinical team calls first.
- Everything else
- Suppliers, returned calls, anything unexpected. If it's not sure, it takes a clear message and the right person calls back.
Live on the number you already use.
No new phone system, no software to learn, and no sales call. Everything happens by email.
- Step 1
Fill in the short form
Five fields, under a minute.
- Step 2
Answer our setup email
About ten minutes. We pre-fill what we can from your website, so you mostly confirm.
- Step 3
We build and test it
Usually within two working days. Your treatments, your prices, your way of handling calls.
- Step 4
Try it, then switch it on
Ring it yourself first. When you're happy, set your phone to divert missed and out of hours calls to it.
What are missed calls costing you?
Put in your own numbers. It only takes a few missed callers a month to add up.
Revenue walking to other clinics
£6,490/month
About 22 missed calls a month, which at your numbers is roughly 1.6 procedures. Your own figures will vary, so move the sliders until they look like your clinic.
Try it free for 30 days. Only pay if you keep it.
We build your receptionist around your clinic, you test it yourself, then it answers your calls for 30 days. No setup fee, no card, no contract.
At the end you'll see exactly how many calls it answered and who it caught. If it hasn't earned its place, we switch it off and you owe nothing.
Start here
30 days free
Free setup. No card needed. Nothing to cancel.
- Your own receptionist, built around your clinic
- Answers missed, busy and out of hours calls, 24/7
- Every call emailed to you with name, number, reason and full transcript
- Urgent calls flagged at the top of your inbox
- Every month we check it against your website and update anything that's changed
- Email us any change and we make it within 24 hours, one at a time, all included
- Keep your number. Switch the divert off anytime
Only if you love it: £299/month
Introductory price for our next 5 clinics (normally £499). Month to month, cancel anytime. Changes and monthly checks included.
Questions clinics ask.
Will patients mind talking to an AI?
It answers the calls that would otherwise go to voicemail, and most people would rather talk to someone than leave a message. It sounds natural, it's honest if asked whether it's AI, and anyone who wants a person gets a callback. Speak to Sophie on our demo line and judge for yourself.
Do we need a new phone number or system?
No. You keep your number. You set your phone to divert unanswered, busy and out of hours calls to a private number we set up for you. We send step by step instructions for your provider, and you can switch it off at any time.
Can it book or move appointments?
It takes the details and your team confirms, so nothing in your diary changes without you. That keeps it safe with any booking system.
Does it give medical advice?
Never. Clinical questions are passed to your team, and worried existing patients are flagged as urgent.
What about GDPR and call recordings?
Callers are told calls may be recorded. Recordings and transcripts are sent only to you and kept for a period you choose. We sign a data processing agreement with every clinic before go-live.
Do we have to get on a call with you?
No. Setup is done by email: a short form, a setup questionnaire, then a test number for you to try. If you'd rather talk, just reply to any of our emails.
What happens after the 30 days?
Near the end we send a summary of calls answered and enquiries captured. If you want to keep it, it carries on at £299/month, month to month, and you pay by a simple link. If not, we switch it off and you owe nothing.
Get your receptionist set up free.
Tell us who you are and we'll email you a short set of setup questions. Once you reply, we build it, test it, and send you a number to try before anything goes live.
- Free setup
- First 30 days free
- No card needed
Want to hear it first? Speak to Sophie on 020 8097 9494